January 17, 2023 
In the equestrian business, we tend to spend the majority of our time in the stable, leaving little time for office operations that are essential to the barn’s financial health.
Continue reading for tips from guest blogger Dora Bennett of Pro-Office Support LLC on areas where BarnManager Pro can help you run your barn and your business more effectively.
Feeding chart
Every stable has a feeding chart as it is essential to keep track of changes in diet, medication, and supplements. It is important to be proactive in keeping it updated for the health of the horses, but have you ever thought about how not billing those updates can affect the financial health of your business?
Adjustments as simple as changing a horse’s grain, upping the amount of grain, or purchasing a supplement on behalf of a client can all have a financial impact on your revenue. The prices of grain and hay are always fluctuating. Neglecting to reflect an updated cost in your billing is something that is easily overlooked and causes the stable to absorb the increased cost.
Managing your barn’s feed chart using BarnManager allows you to seamlessly update information, share changes with your staff, and make the adjustments easily available for billing. BarnManager Pro also allows users to split expenses between clients, horses, and items, making billing even easier.
Training and lessons
If your stable has a lesson or training program, it is necessary to keep track of each session for billing purposes. With BarnManager, users can quickly input each lesson or training ride into the calendar feature, which makes scheduling, planning, and billing a breeze. This will ensure that you are charging for each session and sticking to the allotted time period.
We all know the saying time is money, and this is the perfect example.
Boarding
Most barns offer boarding as a service. Some stables offer several boarding options to clients depending on the level of care and training they want. When was the last time you sat down to figure out the actual costs required to board each horse?
Do this on a regular basis to account for significant changes in prices of your critical supplies like hay, shavings, and grain each year.
Also, consider what items are included in your board to be sure you are properly billing for extra services you provide. If your barn includes all services in full-care boarding, make sure the fee takes all costs associated with those services into consideration.
With BarnManager Pro, users can analyze revenue and even break it down by client, horse, product, or service. Users are also able to view charges for each horse or client, and split items across multiple clients, horses, or invoices.
Proper management of your barn’s books
Proper management of your barn’s books is essential to the financial health of your business.
It is difficult for most busy stable owners to find time to work on the books, and it is often after a long day at the barn. When the financials are not well maintained, it is hard to properly understand your business’s financial health.
BarnManager Pro’s accounting and business management features help users more easily analyze the financial side of their business by simplifying the invoicing process, allowing safe and secure payments, and integrating with QuickBooks Online.
While this may all sound overwhelming at first, BarnManager Pro is equipped to help users simplify the accounting side of their equestrian business. Understanding your barn’s financial health is an important task that requires time and consistency. With BarnManager Pro, you can easily monitor, understand, and improve your stable’s finances.
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